Here is a sample email you should send out a few days prior to the meeting which you are Toastmaster:
Fellow Timber Talkers!
I am your Toastmaster this week. The theme for this week is “*** Your theme ***”.
For the following roles, please confirm that you will be filling them by EOD Friday.
Name Humor Master
Name W.O.D. & Grammarian
Name Speaker 1
Name Speaker 2
Name Table Topic Master
Name General Evaluator
Name Evaluator 1
Name Evaluator 2
Name Table Topic Evaluator
If you have a role and cannot make the meeting, please email the Yahoo! list to find a replacement.
Speakers, please send me your speech titles, manual, project #, and a short introduction that tells the audience *why* you are giving your speech.
See you Tuesday at noon!
Sincerely, your TM for this week,
*** Your name ***